Parade Agreement

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Parade Participant Agreement

  1.  Kickoff: The Parade will step off between 7:00 PM and 7:30 PM EST on Saturday, June 22, 2019. Entries will be placed in order of their payment for their application, with the exception of grand marshals sponsors and special guests. Parade order, staging setup, and all other information will be emailed to all registered entrants on or shortly after June 16, 2018.
  2. Parade Representatives: St Pete Pride, Inc. (SPP) is requesting that each group designate one person as their “parade representative”. The parade representative will help with coordination of vehicle/group setup and controlling the flow of their float/group during the parade. Parade representatives will report to parade check-in for entry verification. Parade representatives and at least one other person associated with the parade entry must attend one of two mandatory Pride Information Sessions. Both sessions offer the same content. Failure to attend may result in the loss of the parade entry with no refunds being given. Participants outside of a 50-mile radius of St. Petersburg, Florida are exempt from attending.
  3. Signs/Banners/Logos: Entries onsite must reflect the application as filed with SPP. No other group or business may be promoted on a banner/sign/logo without written permission from SPP and have paid the Parade Participant Sponsorship fee of $250. If participant has not received written permission, SPP reserves the right to remove any entry that represents any for-profit endeavor other than what is listed on the participant’s application. Parade spaces may not be sold or “sublet” without written permission by SPP.
  4. Vehicles: Any person operating a vehicle in the Parade whether powered, self-powered, or non-powered does so at his or her own risk, bearing all liability for any and all damages or loss of personal property and / or any personal injuries sustained to themselves or other person(s). Vehicle operator hereby waives any and all claims and or defenses it may have against the St Pete Pride, Inc. of whatever kind or nature as a result of the his or her independent use of such vehicle. Further it shall be required of the person operating such vehicle to maintain, and hereby acknowledges adequate and sufficient insurance coverage to indemnify himself and the St Pete Pride, Inc. from any and all damages and or loss to property in addition to any and all personal injuries, of whatever kind or severity, to the vehicle operator or any other person who is injured as a result of the use of such vehicle.
  5. Marchers: Any group wishing to walk in the parade must be registered to be included in the line-up.
  6. Etiquette: The St Pete Pride Parade is for the entire community, so please remember there are children on the parade route. Please do not stop on the parade route. Please listen to all information and follow all directions of the volunteers during set-up, parade execution, and parade disassembly. The parade volunteers are there for your safety and security. Please keep a safe distance between your group and others, but not so far as to slow the progress of the Parade. No articles of any kind may be thrown.
  7. Disclaimer: St Pete Pride, Inc. hereby absolves any liability arising from use of floats in the St Pete Pride Parade or any activities in association with SPP. In accordance to City, State, and Federal Laws, no alcoholic beverages will be allowed during any portion of the Pride parade event. In addition, no person under the influence of alcohol or drugs shall be allowed to operate a motor vehicle during the Pride parade. SPP reserves the right to remove, including but not limited to, any person, motorized or un-motorized vehicle, conveyance, float, or participant(s) for any activity deemed unsafe, violation of any rules contained herein, or action or inaction that may cause any delay to the progress of the parade. SPP attempts to accommodate all requests for Parade placement, however Parade placement of participants is at the sole discretion of SPP and such placements are final.
  8. Security: Please be advised that the St. Petersburg Police Department is responsible for enforcing all applicable state laws and local ordinances during Pride events. Such statutes may include, but are not limited to public decency, alcohol, controlled substances, public safety, and standard vehicle insurance requirements.
  9. Floats: St Pete Pride would like to encourage groups to showcase their organization/business through a float. It is the one time of the year you can promote yourselves in front of the entire community. All cars and vehicles must be registered as floats. A vehicle pulling a float is considered one (1) float. More information about floats is listed below.
  10. Float Information: Float Dimensions may not exceed:
    • 12’ wide X 25’ long X 12’ high (street to highest point) • No articles of any kind may be thrown from the float
    • No one may enter or exit the float once the float is in motion on the parade route
    • Trailers must be towed by an accompanying vehicle and have a turning radius of not less than 90º
    • A fire extinguisher must be on board each float/vehicle
    • All sound systems must be self-powered and must meet city codes for amplification standards
    • Names of the business or organization should appear on the float for judging
    • Each organization must provide applicable insurance for each float/vehicle entered
    • Failure to comply with these standards will result in the disqualification of the float and possible removal from the parade
    • All motorcycle riders must wear a helmet
  11. Cancellations / Refund Policy: A 50% refund will be given with a written request received by April 30, 2018. No refunds will be given for any request received after April 30, 2018.
  12. Exhibitor participant certifies that it maintains adequate liability insurance to cover any and all occurrences which may result in the damage or injury to any person who may be a patron within the confines of the Exhibitor participant’s space. Optional liability insurance is available for the Festival Weekend at additional cost to the Exhibitor participant and may be purchased from SPP’s insurance vendor. To obtain additional information, please contact SPP.
  13. Participant understands that SPP has no control over weather, acts of God, acts of terrorism, governmental intervention, or any other cause that may prevent and alter and or interrupt the festival weekend, and participants shall hold SPP harmless for any losses that could arise because of such event. SPP does not refund space fees due to weather, acts of God, acts of terrorism, or governmental intervention. Announcements regarding cancellation of any event will be made online at www.stpetepride.com at a minimum of two hours prior to the event start time.
  14. Photographs and Grant of Rights: The exhibitor and its participants grant SPP the right to take still or moving photographs, video, digital, audio, or other recordings, and to reproduce, display, distribute perform, digitize, transmit, broadcast, and otherwise use those images, in any and all media and manners now known or hereafter discovered throughout the world in perpetuity. These images may be used by SPP for any purposes whatsoever including without limitation to all promotional and advertising uses, on its websites, and for other purposes. The exhibitor releases SPP from any and all claims, actions and demands arising out of or in connection with the images, including without limitation any and all claims for invasion of privacy, publicity rights defamation, trademark rights and all other rights.

St Pete Pride 2019

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